Oakhaven Santa Dash

Registration

1.1. Participants must register online before the event or in person on the weekend of Santa Dash. Please check our Santa Dash webpage for details on where to register in person.

1.2. All participants must be registered.

1.3. Registration fees are non-refundable.

1.4. Participants under the age of 18 must have parental or guardian consent to take part and must be accompanied by an adult on the day of the event.

1.5 By providing your email address when signing up to any event, you agree to being contacted by Oakhaven Hospice regarding this and future events.

Fundraising

2.1. By registering you confirm that you understand that this is a fundraising event and that you pledge to raise as much sponsorship as possible for Oakhaven Hospice.

2.2. All sponsorship money must be collected and submitted to Oakhaven Hospice within 30 days of the event.

2.3. Participants must not use the event to fundraise for any other cause.

Health and Safety

3.1. Participants take part in the event at their own risk. It is your responsibility to ensure you are medically fit to undertake the event.

3.2. By registering, you confirm that you understand that this event takes place on public roads and footpaths, and that extra care may need to be taken depending on weather conditions.

3.3. You must follow all instructions from event marshals, organisers, and safety personnel during the event.

3.4. Appropriate clothing and footwear must be worn, considering the weather and terrain.

3.5. Participants are advised to carry water and any personal medication they may require.

3.6. Alcohol and illicit drugs must not be consumed before or during the event.

3.7. You are welcome to participate on scooters, prams, wheelchairs and other modes of transport/mobility at your own risk. Additional care must be taken and consideration taken of other event participants and members of the public. It is your responsibility to make sure any mobility items and aids are in safe working order.

Liability

4.1. Oakhaven Hospice accepts no responsibility for any loss, injury, or damage suffered by participants during the event.

4.2. Participants are responsible for their own personal belongings during the event.

Event Rules

5.1. The event is non-competitive, and participants are encouraged to walk or run at their own pace.

5.2. Dogs are welcome but must always be kept on a lead and under control. Dog owners must clean up after their animals.

5.3. Participants must respect the environment, ensuring all rubbish is disposed of responsibly.

5.4. Participants must stick to the designated route and respect private property.

Cancellation and Changes

6.1. Oakhaven Hospice reserves the right to cancel or alter the event at any time due to unforeseen circumstances, including adverse weather conditions.

6.2. In the event of cancellation, participants will be informed via email or phone and alternative arrangements may be offered where possible.

Photography and Media

7.1. By participating, you consent to being photographed or filmed during the event.

7.2. Oakhaven Hospice may use these images for promotional purposes, including social media, website, and press releases.

Data Protection

8.1. Your personal information will be stored and used in accordance with Oakhaven Hospice’s privacy policy.

8.2. By registering, you agree to being contacted regarding this event and future fundraising activities.

Code of Conduct

9.1. Participants must behave respectfully towards other participants, volunteers, and the local community.

9.2. Any participant acting inappropriately may be asked to leave the event.

Contact Information:

For any questions or concerns, please contact the Oakhaven Hospice Fundraising Team on 01590 677773 or email events@oakhavenhospice.co.uk. By registering, you confirm that you have read, understood, and agreed to these Terms and Conditions.